When to use what?

Owned by Julianne Linnea Gløersen
Last updated: May 10, 2024
1 min read

Gallery:

  • Gallery is your organization’s main archive.

  • Assets in the gallery are accessible for all users.

 

Collections:

  • Collections can be considered as a static gallery, where a larger number of assets are gathered.

  • Use a collection when you want to share assets another organization within your instance.

  • Collections may also be used when you need to create a set of assets which can only be accessed by a selected group of users.

 

Album:

  • Use an album when you want to group a set of assets.

  • The album may be shared with other user, your entire organization or externally with a link.

  • It can be used to organise and share assets, and you can choose to add assets from the gallery, a collection or your My Disk to the album. Assets added from My Disk will only be available for you.

  • Albums can also be made public for broader access.

 

My Disk:

  • My disk is a personal file area that is only accessible for you. You may use My Disk to reserve assets from the gallery.

  • My Disk can be used as a separate work space before making the assets available for others.