The keywords have an important function when it comes to organizing the archive. It may be a good idea to decide in advance on a common system for the keywords. For example, should all keywords be in the plural or singular? If the keywords follow certain rules, it is easier for the user to use them in searches afterwards.
The keywords must primarily describe what you see in the asset, and must always be relevant. While the description deals with the people and the situation, the keywords should reproduce other characteristic features of the asset. Is the photo taken in a landscape, or is it taken indoors? Is it from a specific type of event? Does it contain animals or people, and is it sunny or raining? Is it a portrait or a drone shot? In addition to the very specific, you can add keywords that describe moods or what the asset symbolizes.
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Example: With a combination of good descriptions and keywords, we can search for "Jens Stoltenberg", "summit", "portrait" and "happy" and find all the assets that meet these requirements. |
An asset archive often consists of files with many different origins, so the use of metadata can vary. The media bank Mediebank is therefore built so that if the assets already contain embedded metadata, these are automatically added.
Technically, the keywords are linked, so if you edit the keyword list, the change will take place on all assets that include the keyword.
In the organization settings, you will find two different lists of keywords:
One list is called "Keywords in assets" and is a list of all the keywords found in the archive.
The second list is called "Whitelisted keywords" and contains the keywords you have created yourself. This list is inserted as a drop-down menu in the editing window, so that all users of the media bank have a structured list of keywords to choose from when adding new assets.
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Whitelisted keywords will only be available for those who have choosen chosen to restrict the usage of keywords. |
We recommend using defined keywords. It makes it faster to upload assets and makes the archive better structured. All the keywords that are in the metadata from earlier will still be searchable.
Technically, the keywords are linked, so if you edit the keyword list, the change will take place on all assets that include the keyword.
When you search, you get a list of assets containing the search term. If you click further on an asset, you will get suggestions for similar assets. These assets are based on the keywords in the asset you clicked on, not your original search. Similar assets thus give you an overview of all the variations of the asset and, in addition, other assets that could have matched the original search if they had all the search terms.
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Edit Keywords
Administrators have the ability to edit keywords. This can help keep the keyword list organized for your organization and is particularly useful if users are free to create their own keywords for files.
Here is how to create predefined keywords:
Click on your profile picture in the top right corner.
Select Organization Settings.
Choose Metadata and then Keywords in Images. The keyword list is sorted by how often the keyword is used, with the most used ones at the top.
Select the keyword you want to edit and click on the dots to the right. You can edit or delete the keyword, or merge it with another one.
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Tip: In the asset preview, you may click on the keywords below the asset to see all assets with the same keyword. |