“Collections” is a feature that allows the system administrator to establish connections between one another or organizations. Their purpose is to enable end users, whether cross-organization or cross-groups (coming soon), to share assets with each other in accordance with the company's overall strategy for image flow and sharing. Once created and configured, a collection will appear below the Gallery in the main navigation on the left-hand side.

To create a collection, you need to have the system administrator role. An admin creates a collection and can share it with other within the organization or with multiple organizations within the same instance.

Share assets between organizations

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Share assets between a set of people in an organization

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The process of creating a collection is fairly straightforward, as it only allows you to define a name and select the organizations that will have access.

All assets uploaded in the media bank are owned by the original uploader and their organization. If an asset is added to a collection, it remains the same. Other organizations that share the collection cannot edit or delete the asset because the collection represents the original asset, not a duplicate.

Currently, there are no defined rules for the import flow to collections. The end user needs to actively choose to place assets in a collection by configuring their destinations. Likewise, assets can be removed from a collection.